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Product Demos
26 min read

What's a Product Demo? The Full Guide for Sales Teams

What's a Product Demo? The Full Guide for Sales Teams

Updated on May 19, 2024.

That freakin’ product demo, amiright?

It can be the most wonderful moment in the sales process, when sales pro and buyer can look deeply into each other’s eyes and connect on the thing that brought them together: your perfect SaaS product.

Or, y’know, it can be the scene of a sales rep meltdown, software malfunction, buyer death from boredom, and just overall mayhem.

But nonetheless, the product demo is crucial. That’s because SaaS buyers today have more demo options to choose from than ever before. Just take a look at G2 or any other software review site, and you’ll see that your list of competitors is growing by the day.

The first impression is key. It is no longer about seducing the prospect or doing a sales pitch: It’s when you reveal your product for the first time, and when it comes to sales, there’s no second chance to make a first impression. 

This article covers everything you need to know to prepare and create a highly converting product demo.

But first, let’s start at the very beginning.

What’s a product demo?

It would probably make sense for us to define demos for you before we get into anything else.

A product demo is the phase of a sales process where a team member (usually a sales rep) makes a presentation that demonstrates the value and benefits of a product or software to a prospect.

The demo’s main objective is to show how your product (and its features) solves your prospect pain points, and to position your solution as the most efficient tool to achieve this goal.  

Many reps also use sales demonstrations as part of their buyer enablement strategy to help customers navigate the buyer journey.

But what’s the best way to present your product so that customers learn its value and become ready to buy?

Well, let’s go through these one by one and understand their pros and cons.

Which types of product demos are there and what are the benefits of each one?

1. Interactive product demos

An interactive demo is a software demo that allows prospects to interact directly with it, giving them a demo experience that’s closer to the experience they’ll have when they use your product.

Interactive product demos often include built-in guides that direct prospects through the product demo so that they can enjoy the demo with or without the assistance of a sales rep. 

If you’re using an interactive demo software like Walnut, these demos are also really easy to build, customize, and share so that you can send the perfect demo for each prospect regardless of where they are in the sales process. 

For example, SDRs can send links to a mini interactive demo in their cold outreach or their schedule a demo email template while AEs can send or share more thorough sales demos in their demo follow-up emails when prospects are more serious.

And once you send your demo to your prospect, you can track how they engage with it, who they share it with, and which parts they enjoy the most. This will help you optimize your sales process as you move forward.

Pros of interactive product demos

  • Closer to actual experience: Prospects get the demo experience of clicking through your product.
  • Personalized: Reps can easily add the prospect’s name and company to give the feel of how the product will look.
  • Focused: You can tailor your demo to meet the customers’ specific pains. 
  • Save time and money: No need for developers or production teams to create a high-quality demo.
  • Easy to create and customize: Quickly create interactive demos with demo maker software.
  • Scalable: Once you’ve created one demo “template”, duplicate (and edit) your demos easily.
  • More engaging for prospects: Allows prospects to click through themselves and focus on what’s interesting to them.
  • Shareable: Instead of leaving a demo leave-behind, send prospects the demo itself to share with colleagues.
  • Can be used throughout sales process: Give your buyers a chance to see the product ASAP.
  • Provides key data and analytics: Track key metrics to optimize your sales process.

Cons of interactive product demos

  • Requires product demo platform: While it’ll save you time and money in the long run, you’ll need to start using a demo platform to create interactive product demos.

2. Interactive product tours for marketing

A product tour for marketing is usually a short (or more in-depth) interactive walkthrough of your product that showcases it’s value.

This method of marketing is called product-led growth and is a great way for SaaS companies to let top-of-the-funnel prospects fall in love with their product. You do this by giving them the chance to experience it for themselves directly on your website.

Marketing teams can embed an interactive tour on their website or in their marketing materials and use it to gather leads. This can help your prospects quickly understand your product’s value without needing to first book a meeting.

Pros of product tours for marketing

  • Let prospects try before they buy: Buyers love to try products out for themselves to see if they enjoy using them. 
  • Engaging: Allows prospects to click through themselves and focus on what’s interesting to them.
  • Provides key data about your leads: Gather leads and track how they use your product.
  • Learn about your product: Track which features your prospects click on to understand what’s resonating with your audience.

Cons of product tours for marketing

  • Requires product demo platform: While it’ll save you time and money in the long run, you’ll need to start using interactive product demo software to create product tours.

3. Pre-recorded sales demo video

A lot of sales professionals will use pre-recorded product demo videos during their call with prospects. 

The goal of this kind of video is to demonstrate the product’s value while showing it on the screen. In other words, it’s kind of a product walkthrough that explains how some of the product features solve a prospect’s pains and bring them value. 

During these demos, the sales rep will explain the product’s value verbally while illustrating how the software enables it. 

The main issues with this type of demo is that it is unable to be customized for specific use cases and can’t be personalized for each buyer. In addition, the prospect would usually expect to try the product and to see it live at some point in the process.

Pros of sales pre-recorded demos

  • Not super expensive: Doesn’t require a full production and can be done in-house.
  • Focused: Zeros in on specific pains.
  • Failure-free: Since the demo isn’t happening live, there are no risks of bugs and updates.

Cons of sales pre-recorded demos

  • Time-consuming: Needs to be re-created over and over again.
  • Not customized: Generally doesn’t show only the relevant features that each prospect wants to see.
  • Not personalized: Rarely includes the prospect’s brand assets.
  • Not interactive: The prospects don’t see the product live and can’t try it.
  • Not engaging: Prospects have to simply sit and watch. They can’t request the presenter to focus on specific features.

4. Marketing product demo videos

A marketing product demo video is usually a short clip that features your product value. 

The goal is to push the visitor to purchase a plan, start a free trial, or request a demo. They can be animated, text-based, or show real-life use of the product. They’ll in general show the product value while explaining how it solves the specific pains of the target audience. 

Since these videos address a wide audience (which is what marketing is about anyway), they’ll usually have an entertaining aspect and will be easy to understand even for people who aren’t familiar with the industry or technology. 

This kind of video is great to attract the attention of the prospects, explain the value of the product, and create awareness. 

However, while they’re a great asset for top-of-the-funnel leads, they aren’t the most efficient tool to close deals that require financial commitments. Advanced stages in the sales process require more advanced SaaS demos that the sales team will handle

Pros of marketing product demo videos

  • Easy to understand: While hard to do, engaging product videos can show your product in an entertaining way.
  • Re-usable and multifunctional: You can use them on the website, for user acquisition/lead generation purposes, email marketing, and more. 
  • Benefit brand awareness: If done well, videos can help raise brand awareness.

Cons of marketing product demo videos 

  • Expensive: They generally require full production, which can be very costly.
  • Not interactive: Videos need to be very captivating in order to engage an audience, and product videos rarely are.
  • Not precise enough: Most prospects would want to understand the product more in-depth and even try it.

5. Product presentations

A cheap and efficient way of presenting a product is by using a good old Powerpoint or Google Slides presentation. 

This allows the sales rep to create templates for each vertical or use-case of prospects that they can edit by themselves. Demo presentations also allow a more readable and easy-to-digest format. They’re meant to be scalable and straightforward. 

Basically, presentations have a lot of good s(l)ides but there is one major downside: The prospect doesn’t get to know the product—and this can feel not reliable. 

In other words, the problem is that product demos should be about demonstrating a product/software not presenting it—a small nuance that means a lot. That said, they can be a great tool to use between the cold outreach stage and the live demo stage, but they can’t replace the demo itself. 

Pros of sales product demo presentations

  • Time-saving: Presentation tools are easy to use and to duplicate.
  • Resource-saving: Everyone can do it. They don’t require the need for technical help.
  • Personalized: Each prospect can get a personal presentation featuring their brand.
  • Focused: Each prospect gets a tailored answer for his needs.

Cons of sales product demo presentations 

  • Doesn’t show the product in action: While you may show screenshots and even GIFs of specific features, it’s not covering the full scope. 
  • It’s boring: When’s the last time you sat through a slide deck presentation? Now imagine one that’s about a SaaS product. 
  • It doesn’t do your product justice: Your product is rich and your UI may be amazing, but your prospect will never know.

6. Live product demos

Live product demos are one of the most standard ways to demonstrate a product/software. 

Sales pros simply explain the value of their product’s features while using it in real-time in front of the prospects—via a conference call tool that’s part of their sales tech stack or face-to-face. 

This kind of demo allows you to walk the prospect through your real interface, at your rhythm. In addition, it generates more trust to see a live product than a video or something else. 

However, live demos are notorious for bugging. Software updates, internet connectivity issues, product bugs, and more can lead to some really awkward moments for the sales rep.

Likewise, it can pose security risks by opening up the potential for data leaks, privacy breaches, and other sharing of confidential information. 

Pros of live product demos  

  • Creates trust: The prospect sees the actual product in action. 
  • Time-saving: You just have to show the product as is, no need to record or customize anything.
  • All encompassing: You can show all the features the prospect wants to see.

Cons of live product demos  

  • Not personal enough: If you want to customize your product for each prospect you’ll need to require help from the dev and design team which is time and resource-consuming.
  • Bugs and updates: Sh*t happens. If your product crashes in the middle of a demo, it’s hard to recover from it.
  • Overwhelming: Rich software can be overwhelming for prospects looking to answer specific needs. 
  • Security concerns: You may unintentionally leak customer information or share confidential data.

Why product demos are important for B2B SaaS sales

If you ever want to close more deals and improve your Monthly Recurring Revenue (MRR) and Annual Recurring Revenue (ARR), then you need to pay attention to how you present your product. 

Why? Because the quality of your product demo is usually the difference between closing a deal or not.

You could have the most amazing software product in your niche or the best customer service but still have poor sales numbers if your demos suck. 

When done right, your demo gives you the chance to highlight your unique selling points, show how your products can change a prospect’s life or business, and give them reasons to choose you over the competition.

When do product demos happen in the sales process?

As part of buyer enablement, sales professionals who use a demo platform like Walnut to create personalized and interactive product demos can share them with prospects throughout the sales process, which shortens the sales cycle for both parties.

However, old school product demos usually happen in the later stages of a buyer’s journey as they move through the sales funnel. 

Buyer's journey infographic

A buyer’s journey traditionally starts with prospects reading a blog post or video that makes them aware of your product. They may also gain awareness by receiving outbound sales emails from the sales team or from a recommendation.

The journey then moves on to the consideration stage. At the consideration stage, the buyer will want to know how your product can solve their specific problems and help them achieve certain business goals. Buyers often indicate they’re considering your products by joining your email list, downloading a white paper, or attending your webinars.

After considering your product, buyers will often read your case studies (to see how you’ve helped businesses like theirs), check your pricing (to know if it’s within their budget), and finally schedule a software demo, to know how your software can solve their unique problems. 

Who usually presents the demo?

In most companies, presenting a sales demo to prospects is usually the responsibility of a sales rep. But it’s not limited to them alone. A sales executive, solutions engineer, or other organization members can also present a product demo. 

Where do product demos happen?

Most demos these days happen online rather than in-person. Those in-person presentations don’t often work because it’s hard to find a time slot that fits you and your prospects. And let’s not talk about COVID. 

Your product demo delivery option needs to be flexible to accommodate to your prospects’ needs. 

How product demos can improve close rates 

There’s a lot you can do to improve the chances of successfully closing a deal. And one thing in particular is using an interactive demo platform.


Let’s take buying a car for example. What if you couldn’t take it for a spin before buying it?

Well, this is the reality that many SaaS prospects still face.  

When allocating their company’s limited resources, buyers want to make sure they understand how your product works before they commit to purchasing it. 

And interactive demos make it easier for you to sell your product by allowing you to let the product sell itself. This can help you speed up the sales process as well as reduce friction with buyers.

Using an interactive demo platform (like Walnut), you can create interactive and personalized product demos that you can use to really drive your product’s value home during each and every stage of the sales funnel.  

Some demo platforms even let prospects share your demos with each of the  decision-makers on the buying committee to help move the deal forward.  

The bottom line is that when a demo platform helps prospects understand how life-changing your product could be for them, it increases the chances that they’ll end up signing on the dotted line.  

How to deliver a successful product demo

Now that the basics about demos are out of the way, it’s time to learn how to prepare software demo presentations that convert. 

Getting prospects to say “yes” after a demo doesn’t come by chance. Here are some steps you need to take that will help you get more “yes”s than “we’ll get back to you” responses.

We’ve grouped the steps into three categories — before, during, and after the demo.

Before the demo presentation: How to prepare

Study and research your prospect

One of the biggest demo mistakes sales reps make is that they don’t fully understand their prospects. 

For your demo to be successful, you need to research and understand your prospect like the back of your hands. Understanding your prospect goes beyond knowing your prospect’s name, job title, and where they work. 

You need to be able to identify their interests, needs, and pain points. You can achieve this by performing good old online research. 

Type in your prospect’s name and company into Google to see what comes up. Check their profile on LinkedIn and other social media platforms as well, to know who they are, what they’re talking about, and to collect professional information about them.

All the insights you find would serve as ammo for when you hop on a discovery call with the prospect before scheduling a demo.

If done right, the discovery call would help you unearth challenges your prospects are hoping to overcome and make it a no-brainer for them to book a demo. 

Schedule your demo 

Now it’s time to send your prospects a schedule a demo email.

Once your prospect has decided to book a demo, you’ll have to pick a meeting software or screen sharing tool that allows you to successfully run the demo.

The most popular options here are Zoom and Skype.

Try to get as many key decision-makers to join in on the demo. Send personalized messages to remind your prospects of your demos (you’d be surprised at how many people forget they scheduled a demo).

Set the plan or agenda for the demo

Much like a skeleton, a product demo agenda provides structure to your product demo. Without a plan, your demo might be all over the place and not flow as it’s supposed to. 

It’s good practice to use the information you gathered from your earlier research to create your demo agenda. 

Typically, the agenda should include:

  • An introduction where you welcome and establish common grounds with your leads. Your aim here is to find a human-to-human connection with your prospect
  • A brief research recap. Weave the challenges or pain points you found during your research into a story that your prospect can see themselves in
  • The product presentation, which is the whole point of the meeting. Here you describe your product’s value and position it as the solution to your prospect’s pain
  • A recap that serves as a summary of the product demo. This is the part where you allow your prospects to ask questions that can help you discover other pain points they have
  • Process for next steps. Lay down the process prospects need to follow to close the deal

Sharing the demo agenda with prospects would help them prepare better for the demo and know what to expect. 

You might not consider it a big deal, but when you let prospects know the agenda for the demo, it puts their minds at ease and makes them trust you more — and you’re surely going to need all the trust you can get.

Test everything before starting

If you’re not using a crash-proof demo platform like Walnut, make sure to double-check all your equipment and tech you plan to use for your demo to ensure everything is running fine. 

It can be quite embarrassing to have your tools acting up while you’re in the middle of a presentation. Not only can this make you lose your composure or train of thought, but it can also quickly cause your prospects to become disinterested in your demo.

As a little demo checklist, make sure you test your:

  • Internet
  • Video calling/Screen sharing tool
  • Microphone or audio settings and
  • Room lighting

Even the best checks and re-checks, the truth remains that “whatever could go wrong, would go wrong.” It’s sad, but that’s life. 

However, with a software demo platform like Walnut, you can run your demos in an encapsulated sales demo environment or sandbox environment. That’s our fancy way of saying our tech ensures that your demos run as smooth as butter without any bugs or loading times.

Write a script and rehearse your demo

Aside from your sales tech stack, you also need to check what you want to say. It’s no use having a great internet connection and zero bugs only for you to stammer your way through the presentation. 

So instead of leaving things to chance, it’d be great to write a demo script that’ll keep you focused. Of course, the script isn’t set in stone, and some things might change as you go along. The script’s point is to help you identify important issues you don’t want to miss. 

When you rehearse your script well, you’ll also become more confident during your presentation.

Create personalized demos — at scale 

Each prospect is unique, so don’t try to use a blanket format for your product demos. 

Before the demo experience, you must have uncovered some pain points and challenges that your prospects face, so personalize your sales demo to address your prospects’ specific pains.

Personalization also means that you focus on the features of your products that can help your prospects. There is no need to tell them everything your product can do if it doesn’t apply to their business.

Just like with emails or any other form of outreach, personalization goes a long way in warming up your prospect and making them primed to listen to what you have to say.

With Walnut, your sales team can easily customize their demos – from the logos to the texts, features, figures, and more. You can also learn, optimize and duplicate your demos for each vertical, allowing you to scale and create much faster and higher quality demos.

During the product demonstration: Dos and Don’ts

You’ve scheduled the demo, and it’s now time to make your presentation. Here are some steps that will help you wow your prospects with your demo.

Don’t jump right into the demo

Yes, you read that right. Sure, you want to show prospects all the fancy things your product can do and have them nodding their heads in agreement. But not so fast.

More than all things else, your prospects are humans too. As such, they crave human connections, even during a product demo.

Imagine you’re at a car dealership and two sales reps approach you. 

The first sales rep goes, “Hey, you see, this car’s engine has the power of 24 horses”. With a smile on his face, the second sales rep says, “Hey, I see you’re looking at minivans. Are you planning a family trip soon?

Which of these sales reps would you want to attend to you?

The second guy, right? Yes, the second guy would still try to sell you a car just like the first guy, but because of the human-to-human interaction he created, you’ll feel drawn to him.

The same goes for your demo. 

While you don’t want to use all your time for chit-chat, you must create an atmosphere that allows you to know each other. More generally, it’s essential to build a strong relationship with your prospect.

Manage your time smartly

SaaS buyers, especially in the B2B industry, are conscious of time. 

You can respect your prospect’s time by following the schedule you created for the demo. 

It can be tempting to go overboard, especially when you have a lot of things to say. But you need to resist that temptation and follow a schedule or timeline instead. 

Using the sales demo tip we mentioned earlier, here’s what the time structure for your demo should look like:

  • Introduction: 5 minutes
  • Research recap: 5 minutes
  • Demo: 20 – 30 minutes
  • Feedback and question: 10 minutes
  • Next steps: 5 minutes

Focus on benefits over features

Prospects don’t usually care about your product’s features unless it helps them achieve a personal or business goal. 

Instead of providing your prospects with a list of all the features of your product, it’d be better if you focus on highlighting your products’ benefits.

You can borrow a leaf from Apple’s marketing campaign for the iPod. Instead of saying the iPod has 8GB memory (a feature), Apple said 1000 songs in your pocket (a benefit that their audience cares about).

Like Apple, make sure to use your prospect’s language when communicating the value of your products.

Where necessary, you can pull out case studies and testimonials that show prospects how similar businesses like theirs have used your products to overcome their problems.

Like Mike DeCorso formulated brilliantly in his interview for Walnut: “People want the hole, not the shovel”. 

Keep the presentation simple

The demo’s goal is to close a deal and not impress prospects with your vast vocabulary and technical jargon. 

Instead of using big words that make prospects pick up the dictionary, use simple concepts and expressions that your prospect is already familiar with.

Address objections

Don’t be afraid of objections. In fact, you should expect them. If you go through your presentation without objections, it might show that your prospects are not interested in your product.

You need to take your time to research your prospects before your demo. From your research, you should have been able to gauge how much your prospect is willing to spend – allowing you to manage the pricing topic more efficiently.

If the prospect still isn’t satisfied with your offer, the best way to handle it isn’t by reducing your price but by positioning your product as an investment instead of a business cost. 

You can also handle objections by actively listening to the prospects to identify their underlying fears and concerns.

Always ask questions to confirm that you have handled any objections.

time talking pricing

Ask questions and encourage engagement

A demo is not supposed to be a monologue, as these kinds of interactions bore prospects fast.

Be willing to allow dialogue that might help you understand how your product can help your prospect better. 

Many sales reps hesitate to welcome questions because they feel they might not know the answers. It’s fine if you don’t know the answers. You’re not the Riddler – and if you are, big fan, keep it up. 

Note down difficult questions that come up during your presentation and tell your prospects you’ll address them when you’re following up. 

Sometimes, you can even create questions of your own that’ll help you get personal and earn more trust with your prospects.

After the product demo: How to move forward

Conclude with a Call To Action and define the next steps

Like calls to action on a landing page drives visitors to take action, so do CTAs at the end of your demo.

Your CTA should help prospects identify the next steps they need to take now that the demo is complete.

If the prospect is ready to start using your product, what steps should they take? The best sales reps usually have the answer to this question even before they start the demo. According to the same research we mentioned earlier, winning product demos involve 12.7% more time devoted to discussing “Next Steps” at the end of the call. 

Send a follow up email after product demo

After the presentation, send a demo follow-up email to your prospect to remind them of the next steps they need to take to complete the sales process.

Often, prospects prefer to learn about your product on their own instead of talking to a sales rep. If you’re using a product like Walnut, you can include a guided interactive demo they can walk through by themselves as a sales leave-behind. This way, they can try the product out for themselves, share it with coworkers and fall in love.

B2b buyers infographic

Remember proper email etiquette when sending follow-up emails. Be patient and polite even though you’re trying to close a deal. Don’t send a follow-up two hours after the demo — give some time.

Also, include a summary of your discussion while highlighting your USP and benefits and the next steps. 

If the prospects asked a question you couldn’t answer during the demo, you could also include it here.

Start creating product demos that close deals

You’ve seen that demos are a vital part of your sales process, and by now, you must have picked up a thing or two that’ll help you create demos that close deals.

Remember that your prospect should be the main focus of the demo, not you or your product. You’re only acting as a guide to help your prospect solve their problems while using your product.

It’s time to put the customer in the center of the sales process by creating personalized and interactive demos that your prospect will enjoy.

Learn how to create an interactive product demo in 5 steps!

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